How to Run an Evacuation Event

To run an evacuation event you need to be a WolEvac Manager and have the web app on your mobile phone. We highly recommend you test your evacuation using WolEvac at least once a quarter to ensure you are familiar with the procedures.

In the event of an emergency use the following steps to run your evacuation using WolEvac: 

  1. Open WolEvac on your phone. You should have the app saved on your home page.
  2. Select the location where the evacuation event is happening.

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  3. Select the zones affected by the evacuation event (generally this will be all zones, but you can also run a partial evacuation where you can evacuate selected zones only).

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  4. Click Create Event at the bottom of the screen.

    All WolEvac users (Safety Wardens, Fire Marshalls) will be sent a text message with a link to “join” the evacuation event. This will allow them to verify people as they evacuate.

  5. Verify everyone safe.
  6. Close the event.

You will be able to track how the evacuation is going including the percentage of people verified safe.

Each Warden will be able to clear the zones they are accountable for and they will be able to verify the zone is cleared once completed.

The Safety or Fire Warden will be able to manually verify those people who are standing with them, to do this you will need to perform a roll call.

Verifying People Manually

You can manually verify the safety of people from WolEvac by:

  1. Tapping a person type.

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  2. Swiping a name to the left.
  3. Tapping Verify.

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They will be moved from the 'Not Verified' list to the 'Verified' list.

To find people, you can either scroll through the lists or search their name at the top of the list.

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Please Note: If a visitor or service provider has marked “requiring assistance” when signing in they will appear under the group Assistance Required in your evacuation list. 

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Verifying People via SMS

All visitors, service providers, and employees who have a mobile number recorded in WhosOnLocation can be self verified via SMS.

To run a self verification: 

  1. Tap the SMS Verify icon on the bottom of your screen. 

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  2. Choose from the list who you would like to receive the SMS message. Tap next to All to self verify everyone possible. 
  3. Tap Send.
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All recipients who receive the SMS are asked to verify their safety. If they are safe they will need to reply to the message with the word “safe” and will automatically be verified safe and moved to the “verified” list in WolEvac.

Anyone who received the SMS and is not “safe” can reply with what assistance is needed i.e. stuck in lift, stuck under desk, or in stairwell. 

Those who reply that they are not safe are treated as an exception and their message will appear on all Safety Wardens summary screen in Notices at the bottom of the screen. 

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Please Note: Anyone in the list who does not have their phone with them or has it turned off will need to be verified manually.

Communicate with Fellow Wardens

Click the Notices icon to open a chat box with fellow wardens. You can read their messages, send them messages, or call them if they have a number in WhosOnLocation.

Messages from self verification recipients that are not safe will appear in this chat box as well. 

Use the chat box to confirm when someone is safe, e.g. "Can someone confirm Tom is out of the lift" and press Send.

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All information is logged and able to be reported on after the event.

Leave the Event

When everyone onsite is accounted for and the event has ended you can leave the event. 

Click the Leave Event on the bottom menu bar. 

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Confirm Leave Event on the pop up.

You will leave the event but it will stay open until closed by a manager.

If you are a WolEvac Manager, you can close the event by tapping leave event in the bottom menu bar and selecting Close Event.

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A screen will appear with the details of the last five evacuation events including the event you have just run.

Click Choose a Location to return to the app home screen.

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