Changelog 66 – Sign In/Out Manager functions, location access settings, deny access setting, and ID card backgrounds

For our June 2020 product update, we are announcing four new features; Sign In/Out Manager functionality for manual sign in and scanning, location access settings for service providers, a deny access setting for inductions, and ID card options.

Sign In/Out Manager functions

Sign in/out by scanning

We have introduced the ability to sign people in/out by scanning in the Sign In/Out Manager.

Previously, you would need to search for a person manually or using the people search tool to find them and sign them in/out; now, if you scan an employee or service provider token, or a visitor WolPass or badge pass, a new pop-up will display on screen with the option to sign them in/out.

See below for more details on this pop-up.

Status summary pop-up

We’ve developed a brand-new status summary pop-up.

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Previously, people could be signed in by a Sign In/Out Manager, only to be instantly signed out if their access was denied for any reason.

To provide clarity a popup will now provide a status summary during sign-in/out. This will either confirm access, or warn the Sign In/Out Manager if the individual will be denied access for a system default reason, providing an update on:

  • Induction status (using the new system default setting)
  • Temporary access dates
  • Location access permission
  • Non-active status (for service providers only)

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Please Note: Triggers that deny access will not show in the popup, but they will still deny access when the person is signed in.

This popup will always display when scanning a person in/out and can be enabled in the Sign In/Out Manager settings for manual sign in/out.

Click here for more details on how to enable for manual sign in/out.

Location access settings

We recently implemented temporary ‘permitted to’ dates for service providers. We’ve refined this feature further in our latest release. You can now get even more granular with applying temporary access to specific locations at both an organization and member level.

Organization location access

We have redesigned the location access section for service provider organizations  to make granting location access easier and more granular.

There are now three location access statuses:

  1. Not Authorized –Doesn’t have access to the location.
  2. Authorized – Has permanent access to the location.
  3. Temporary – Has access to the location for a set period.

Temporary is a new status allowing a date range to be set during which the organization has access to the location.

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Click here for more details on assigning temporary location access.

Member location access

A member’s location access still defaults to the same as their organization, however, when customizing you also have the option of assigning temporary access to specific locations.

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The date range must be within the organization’s assigned access.

Click here for more details on member location access.

Induction deny access setting

Many organizations require service providers and/or employees to have a valid, completed, and not expired induction course before they sign into their locations. To help with this, you can now enable a deny access when expired setting on each induction course.

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When enabled, access will automatically be denied to all locations in your organization if a user has previously completed the course, but it has now expired. You can also set up triggers when someone is denied access to popup a custom message on-screen and/or send notifications to specified recipients.

ID card options

There is a new ID card template and two new ID card options.

ID card template

A horizontal ID card template with a large name field is now available as an ID card template.

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ID card options

You can now add a background image to ID cards. This is very useful for printing a ‘watermark’ type image, adding an additional logo in blank space, or making your ID card backgrounds a solid color.

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And you can now swap a person’s name for just their first name, and the default tag for job title.

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