Turn on the workspace selection question

The Desks and Spaces add-on is currently an open beta. It is free to use until 5 June 2022.

About workspace selection

If you've enabled the Desks and Spaces and/or Employee Scheduling add-ons, you'll need to activate the workspace selection question before employees can select a workspace during sign in or when booking to come on-site. 

The question can be activated for the following sign in methods:

  • Kiosks
  • Sign In/Out Manager
  • OnLocation Mobile

You can also enable it for scheduling, where employees can book a workspace while scheduling to come on-site with OnLocation Mobile.

If you have enabled the Desks and Spaces and/or Employee Scheduling add-ons for multiple locations, you'll need to activate this question in each location's Sign In/Out Questions. It can't be managed globally. 

Activate the workspace selection question

You need the Administrator user role to activate the basic question:

  1. Go to Locations, then select the location from the drop-down list.
  2. Select Sign In/Out Questions.
  3. Select the Employees tab.
  4. Select the Visit Options tab.
  5. Select Activate next to Area/Zone Selection, then choose if it's required and if the answer should be shared in the host email notification.
  6. Select the advanced options icon, then choose which methods Area/Zone Selection should be activated for Sign In/Out Manager, Kiosk, OnLocation Mobile, Scheduling (only visible if the Employee Scheduling add-on is enabled). For each option, you can also set if it is required. 
  7. Select Activate next to Workspace Selection, then choose if it's required and if the answer should be shared in the host email notification.
  8. Select the advanced options icon, then choose which methods Workspace Selection should be activated for Sign In/Out Manager, Kiosk, OnLocation Mobile, Scheduling. Choose if it must be answered.
  9. Click Save.

    Workspace-selection-question.png
  10. Click Enable to turn on the workspace selection question for all sign in/out kiosks, or click Keep kiosk settings to retain your existing settings. 

    Workspace-selection-question-kiosks.png
Next step: Let your employees know how workspace booking works when signing in or in advance with OnLocation Mobile.