Manage employee departments

Learn how to manage the employee department list for your location. You must have the Administrator user role to access these settings.

How it works

Every account has a default department list that you can customize. This list is available to use and apply to any new location you set up. 

When adding employees to the location, they can be assigned to the specific department associated with their location.

Departments are used in these areas of OnLocation:

  • Search results when a user uses the people search tool
  • When a Sign In/Out Manager uses the employee search tool
  • In evacuation reports
  • In the employee presence functions and tools
  • In employee presence reporting
  • For triggers
  • For induction management

This article covers:

View your department list

  1. Go to Locations, then select the location from the drop-down list.
  2. Select Employees.
  3. Select the Departments tab.
  4. use the filter option to change which departments display.

Add a department to a location 

  1. Go to Locations, then select the location from the drop-down list.
  2. Select Employees.
  3. Select the Departments tab.
  4. Click Add to this Location next to the department. 

You can now select the department in this location's employee profiles.

Create a department

  1. Go to Locations, then select the location from the drop-down list.
  2. Select Employees.
  3. Select the Departments tab.
  4. Click Create a Department. 

  5. Enter a department name.
  6. Click Save. 

    Create-new-department.png

Edit a department

  1. Go to Locations, then select the location from the drop-down list.
  2. Select Employees.
  3. Select the Departments tab.
  4. Click View next to the department. 
  5. Edit a department name.
  6. Click Save. 

Delete a department

Remove from location

  1. Go to Locations, then select the location from the drop-down list.
  2. Select Employees.
  3. Select the Departments tab.
  4. Click Remove from Location next to the department. 

  5. Click Remove to confirm. 

Remove from account

  1. Go to Locations, then select the location from the drop-down list.
  2. Select Employees.
  3. Select the Departments tab.
  4. Click Remove from Account next to the department. 

  5. Click Remove to confirm.