Product updates

Keep up to date with what's new in WhosOnLocation. We regularly release new features and improvements.

August 2021 Reporting The People Presence report now includes sign in/out data for any locations that have been made inactive in the last 90 days. 
  Locations If an employee or contractor signs in as a visitor, kiosks can now match their name and check if they should sign in using the correct person type. Turn on visitor name match in your kiosk settings.
  Get started Our Help Center has a new look and feel. Check out the new article style, revised category structure, single product updates article, and simplified search results.
  Sign in/out questions Global Question Managers can now clone a questionnaire that has been created by a location and activate it across multiple locations. 
  Sign in/out questions Manage custom questionnaires across locations with Global Sign In/Out Questions. Questionnaire Manager in the Locations menu has been renamed Sign In/Out Questions.
  Locations Sign in/out kiosks accessibility improvements. All images have alt tags, interactive elements have labels, and are 'tabbable'. This ensures they can be navigated by a keyboard or screen reader.  
July 2021 Employees Filter by home location when searching for access token holders.
May 2021 Locations Use the modern theme on your sign in/out kiosks. This theme is more accessible and includes a larger font, stronger color contrast, centered text, and buttons.
  Locations Turn off global roaming employees’ permission to host visitors or contractors at a location.
  Employees Employees Permissions tab includes the settings allowing employees to work remotely, host visitors as global roamers, sign in pre-registered visitors.
  Locations Windows desktop and tablet kiosks can now scan QR codes using a front-facing camera.
April 2021 Mobile apps Set up custom shape or multiple geofences so your WolMobile users can automatically sign in or out of your location.
  Mobile apps Choose how you’d like to report on your WolMobile users’ geolocation data.
  Employees You can now export a CSV file of your employees’ user roles.
  Sign in/out questions Employees and guests can now answer sign in/out questions by selecting a date.
  Mobile apps A new version of the WolScan iOS app simplifies the scanning process, supports Australian driver licenses, and can be used on iPads.
  Integrations Use the SCORM Cloud integration to deliver online SCORM induction courses to your learners.
  Integrations The OneLogin Sync integration connects your OneLogin employee directory with WhosOnLocation.
February 2021 Get started The WhosOnLocation web application has a new look: new coloring, font, and buttons. Admins now also have a new Locations menu.
  Contractors Service providers are now called contractors. You’ll now see the term contractor throughout our products, Help Center, website.
  Visitors If your organization uses custom fields in your employee and contractor profiles, use the View Columns menu to see these fields in Sign In/Out Manager.
  Locations Turkish is now available in our multi-language kiosks.
  Integrations New API endpoints for custom fields. Use the API to retrieve your custom fields and tabs for employees and contractors.
December 2020 Locations The Account Owner can now automatically erase employee, contractor, or visitor records. Erasing a record removes any personal information or custom question submissions.
  Reporting You can now view visitors’ questionnaires and their answers to the questions in the People Presence report.
  Reporting When exporting the People Presence report, you can choose to export the answers to custom questions. Available for visitor, employee, and contractor questionnaires.
  Locations Thai is now available in our multi-language kiosks.
  Mobile apps Remove a user’s access to WolMobile, either deactivate it in their profile or run a bulk action for multiple users.
  Integrations New API endpoints for custom questionnaires. Use the API to access your questionnaires, questions, and the answers that your employees and guests have submitted.
  Locations Czech, Hungarian, Portuguese, and Romanian are now available in our multi-language kiosks.
  Get started We’ve updated the Privacy Policy and ANZ Privacy Statement to align with the new NZ Privacy Act and Privacy Principles.
November 2020 Employees
Enable the custom fields add-on so you can add new fields and tabs to your employee and contractor profiles.
  Locations Simplified Chinese is now available in our multi-language kiosks.
  Integrations Connect your WhosOnLocation account with Amazon’s virtual assistant Alexa to hear customized announcements.
  Locations Japanese and Korean are now available in our multi-language kiosks.
  Locations Use QR code posters so your employees and guests can sign in without touching a kiosk.
  Locations Customize the mobile sign in experience for your guests. Choose the theme, language, layout colors, and upload your company's logo.
  Locations There is now a Printing tab in the kiosk settings. Enable print sharing and manage badge pass printing in this tab.
  Locations Two changes to the kiosk settings Notifications tab: the Contractor Help tab and Delivery Notifications tab are now located here.
  Locations New Primary Function field on the Location Details screen. It’s used to help us understand who is using our software.
October 2020 Contractors Give contractor members permission to add, edit or delete member profiles, insurance policies, or contracts in the Contractor Portal.
  Contractors Contractor Portal change notifications are now bundled together and send after 30 minutes of inactivity.
Add new, update existing, or delete employees in a single CSV file import. Also available for contractor organizations and members.
  Visitors Update the sign in/out manager settings to choose what questions are presented to guests using a badge pass, WolPass, or visitor card.
September 2020 Locations Choose which sign in methods you’d like basic questions to be presented on: Sign in/out manager, kiosk, or WolMobile.
  Locations Employees can now host visiting employees. When an employee signs in, a notification is sent to the host employee.
  Sign in/out questions Custom questions are now available on WolMobile and Sign In/Out Manager.
  Visitors Update the Sign In/Out Manager settings to choose what questions are presented to employees or guests when signing in.
July 2020 Locations Introducing touchless kiosks. To sign in, guests can scan the QR code on the kiosk, then complete the sign-in process on their smartphone.
  Visitors Change the company name on your WolPass.
  Mobile apps The new version of WolMobile for Android has a setting to improve location accuracy for automatic sign in/out.
  Inductions New three-month renewal timeframe for inductions. Learners now have up to 10 attempts to pass an induction course.
  Sign in/out questions When using custom questions, you can now choose to display questions once per day.
June 2020 Locations Sign people in/out by scanning in Sign In/Out Manager.
  Contractors Temporary location access for contractors. Add this information while adding a contractor.
  Inductions Deny access to a location when an induction course expires.
  Badge passes & ID cards New ID card template to add a large name field. Options to add a background image, first name, and job title.
May 2020 Badge passes & ID cards Use print requests to manage the printing of ID cards.
  Employees Employees with the Identity Manager user role can assign tokens to employees or contractors.
April 2020 Employees Allow employees to sign in to work remotely.
  Contractors New contractor member permissions – banned status and permitted dates.
  Locations Set up a trigger to notify people when someone is denied access to sign in.
December 2019 Integrations Brivo integration now has contractor, token, and automatic syncing.
  Locations Guests can now use their native keyboard while signing in or out on a kiosk.
  Integrations Manage induction courses for contractors and employees using the WhosOnLocation API.
November 2019 Mobile apps The new version of WolMobile includes auto sign in/out, SOS alerts, and contractors can sign into multiple organizations.
October 2019 Locations Send instant messages and present acknowledgment notices during sign in/out with the new important notices add-on.
August 2019 Badge passes & ID cards Connect your Brother QL-820NWB printer to your iPad using Bluetooth.
  Mobile apps Background processing for WolGuard.
  Locations Verify your address in the Location Details screen using Google address authenticator.
  Badge passes & ID cards New ID card template to display a photo or QR code in the center of the card.
July 2019 Integrations Webhooks integration allows your cloud-based applications to share information with each other.
  Integrations Alcolizer integration enables you to connect a breathalyzer to your kiosk to test visitors as they sign in.
  Locations Te Reo Māori and Danish are now available in our multi-language kiosks.
  Visitors Make photo capture mandatory for all visitors.
May 2019 Employees Allow employees permission to sign in their visitors and choose if locations can override this permission.
  Locations Norwegian and Finnish are now available in our multi-language kiosks.
  Locations Multi-language guest arrival notifications can now be sent to employees in your default language.
  Inductions The Induction Manager user role now has two permission levels: global and limited for select locations.
  Integration  Manage insurance policies for contractor organizations using the WhosOnLocation API.
February 2019 Locations New multi-language add-on provides support for English, Dutch, French, German, Italian, Polish, Spanish, and Swedish.
December 2018 Mobile apps Introducing WolScan, an iOS app for ID scanning. Use it to capture and record a visitor’s photo ID.
  Inductions Export the results of failed induction courses.
  Contractors Use the run action menu to send your contractors invites to the Contractor Portal.
  Badge passes & ID cards We now support kiosk printing using Chrome and a new silent printing method for Firefox.
  Locations In Questionnaire Manager, allow visitors to skip the organization question or disable it so it is not presented to visitors.
September 2018 Locations Add multiple images to a custom question.
  Locations Choose if you want to display a disclaimer below the photo capture during sign in.
  Locations Set a kiosk rule to use the location defaults for question rules.
  Contractors New data access permissions for Contractor Portal users.
  Locations Kiosks that are set up to record deliveries can now require the delivery agent to enter the sender’s details or tracking number.
  Locations You can now automatically print a duplicate visitor pass directly from the kiosk.
  Sign in/out questions Edit custom questions that are active on a kiosk.
  Contractors Choose if changes to insurance settings should apply to all insurance policies.
  Mobile apps WolMobile (Legacy) push notifications allow you to send instant visitor notifications to employees.
August 2018 Get started To strengthen the security of our customer’s data, WhosOnLocation will no longer support TLS 1.0 or TLS 1.1.
June 2018 Contractors Manage a portal user's ability to add internal, external, and online induction courses in the Contractor Portal.
  Inductions Choose who receives pass/fail notifications and if you want to send learners their induction certificate when they pass an online course.
  Inductions Remove an induction course that has records attached.
  Locations The waiver and signature are now shown as one document on the kiosk.
  Locations Enable quick token scan for contractors to speed up the sign in process.
  Get started Trial customers now have a countdown timer in the header to keep track of how many days are left in their trial.
May 2018 Get started General Data Protection Regulation (GDPR) features, including the ability to erase visitor data, privacy disclaimer for photo capture, and visitor opt-in to be remembered by a kiosk or Sign In/Out Manager.
  Badge passes & ID cards Badge passes for employees and rules to only print passes in specific scenarios.
  Locations Send trigger notifications to contractors with specific contact role types.
April 2018 Locations Add an inter-zone kiosk so people can switch zones as they move around your location.
  Sign in/out questions Customize the questions asked at your kiosk to improve flexibility for different kiosks across your locations.
  Locations New trigger events and rules: Switch zone events activate when a person type switches zones; time elapsed events activate once a person has been signed in for a specified amount of time; add zone to and zone from rules.
January 2018 Integrations Use the SyncPortal integration to sync your employee information in WhosOnLocation with any third-party employee database system.
  Mobile apps Choose to have employee or contractor geolocation data sent from WolMobile Legacy automatically.
  Reporting Report on the acknowledgment notices that are presented to people on sign in or out and view their responses.
  Badge passes & ID cards Display the duration on-site for pre-registered visitor badge passes.
November 2017 Locations Multi-Tenant Sign In/Out Manager allows for one WhosOnLocation account to manage the visitors for all organizations with a shared reception.
  Badge passes & ID cards A new ID card template that includes a bigger QR code and phone.
  Emergency Call an employee or contractor from WolEvac during an evacuation event.
October 2017 Employees New non-host employee role type. When an employee is assigned to this role type, their name will not appear on your visitor kiosk.
  Locations Enable quick token scan for employees to speed up the sign in process.
  Employees Remove an employee’s access to WhosOnLocation.
  Contractors Choose a contact person to list on your Contractor Portal invite.
  Locations Dark theme for sign in/out kiosks. Add it in kiosk settings layout tab.
  Locations Capture a visitor’s signature when they agree to a waiver.
  Locations Customize your acknowledgment notice settings: edit the button wording, choose if a response is required, change the font size, and preview your settings.
  Locations New trigger based on how a guest acknowledges your acknowledgment notice.
  Contractors  Change the status of insurance policies to inactive.
August 2017 Locations Use watchlists to automatically check for visitors when they arrive on-site and notify nominated people of their presence.
  Contractors Add documents to contractor notes.
  Visitors Visitors can now be pre-registered using a CSV template. The file includes basic questions.
July 2017 Badge passes & ID cards Create your own ID cards for employees and contractors.
  Contractors Add documents to contractor insurances and contracts.
  Locations Names are now automatically capitalized in WolKiosk.
June 2017 Contractors Add notes for contractor members and organizations.
  Inductions Add documents to a learner’s internal or external induction course record.
  Contractors Make contract information editable, read-only, or hidden for Contractor Portal users.
  Visitors Sign In/Out Managers can now send a WolPass to a pre-registered visitor.
  Visitors WolPass can now be sent automatically to your pre-registered visitors.
  Contractors Add your contractor contract details, start and end dates, and set up expiry notification emails, and upload documents.
  Visitors Automatically resend your WolPass to a visitor as a reminder prior to the event.
  Contractors With the Contractor Portal, your contractors can add and manage information about their own organizations and members.
May 2017 Visitors Global roaming employees can now pre-register visitors using calendar invites integration.
  Integrations Add keywords that can be used as substitutes for the location name when creating a calendar invite.
  Locations Set triggers based on the answers to kiosk custom questions. Configure this in the Trigger Rules tab.
  Locations Add a trigger to restrict the number of times a guest can visit a location. Configure this in the Trigger Rules tab.
  Locations Enable camera scan on your iPad kiosk to scan QR codes on badge passes and WolPasses.
  Locations Change the visitor and employee button labels on sign in/out kiosks.
  Locations Disable host remembrance so that visitors must select a host each time they visit.
Enter a qualification reference and set up qualification expiry notifications.
  Employees Disable multiple employees’ visitor notifications using the run action menu.
  Contractors The contractors' member list now shows how many organizations the member belongs to.
April 2017 Locations Manage deliveries to your location using your kiosk or sign in/out manager.
  Locations Add triggers to automatically sign people in or out.
  Locations Clone a trigger to multiple locations.
  Employees New activated employee status. This shows that an employee has clicked their account activation link but not yet signed into WhosOnLocation.
  Locations New Notifications tab in the kiosk settings.
  Locations Connect your iPad kiosk to a printer using an IP address.
March 2017 Emergency Panic alarm is a safety tool that enables your Sign In/Out Managers to request immediate assistance.
  Locations Create an acknowledgment notice to notify visitors of temporary hazards or one-off events. Notices can now be displayed at sign or sign out.
  Locations New area/zone signed into trigger placeholder. This allows you to notify people when a person signs into an area or zone within a location.
  Locations New duration on-site trigger rule allows you to set up actions based on the duration that a guest or employee selects when they sign in.
  Visitors New more actions button in Sign In/Out Manager which includes links to the panic alarm and onsite summary.
  Get started New names for some features: sign in/out manager replaces location manager, sign in/out kiosks replace visitor kiosks, and sign in notifications replace visitor notifications.
  Visitors Add a QR code to your WolPass template.
  Inductions Set up a dedicated kiosk at your location so employees and contractors can complete online induction courses.
  Locations Contractors signing into a kiosk can now ask for help. Configure who will receive help requests in your kiosk settings.
  Visitors Choose your visitor kiosk sign out settings. Visitors can sign out by either matching their full name or first or last name.
  Get started New quick search help tool available for all users in the WhosOnLocation header.
  Sign in/out questions Set up employee sign in questions so they can sign in with a token but must still answer basic questions each time they sign in.
  Get started WhosOnLocation has a new status page. If there is any disruption to our service, view real-time status updates here.
  Visitors You can now see which locations have WolPass enabled in WolPass Manager.
  Inductions When manually adding an internal or external induction course, there is now a Yesterday shortcut link.
  Integrations Use the calendar invites integration to pre-register visitors while adding a meeting in your calendar.
  Locations New triggers – you can now notify an employee when a visitor chooses a host that is not on-site (use the Visitor - Host Status rule); provide zone-specific instructions to a visitor (use the Visitor - Zone rule).
  Inductions Attach documents to your internal or external induction course.
  Badge passes & ID cards Scan an ID card to sign a visitor out of your location.
  Locations You no longer need to choose an archive date when setting up an acknowledgment notice.
February 2017 Badge passes & ID cards New badge pass labels supported.
  Locations Host badge pass authorization is now available on WolKiosk.
December 2016 Locations Host badge pass authorization ensures that visitor badge passes can only be printed by the host. Available with Windows kiosks.
  Locations Time formats can now be displayed in two ways: 24 hour (17:00) or AM/PM (5:00PM). An Administrator can update this in your location details.
  Inductions When sending an induction course invite to learners, you now have a filter enabling you to view a list of who has and has not been invited by organization.
  Employees Once you’ve archived an in-app message, you can now delete it permanently by clicking the delete icon.
  Inductions Clone an induction course.
  Locations Set up kiosk notifications so you’re notified when badge pass labels are running low or have run out, or when the kiosk is offline.
  Reporting Check who has pre-registered a visitor in the people presence report. Click View Columns to add the Pre-registered By column.
  Locations New trigger rules – purpose of visit trigger rule, and induction course never passed trigger rule.
  Inductions When adding up an induction course, you can now set the renewal period to five years.
  Badge passes & ID cards You can now include a visitor’s photo when printing a badge pass.
  Locations Clone a trigger to another location.
  Locations New trigger rule for triggers so visitors who misspell their name or organization can still be identified in WhosOnLocation. Select Fuzzy Match in the trigger rule, then choose a percentage.
  Locations Auto-connect for WolKiosk app. If WolKiosk loses its internet connection, the app will now attempt to reconnect.
  Employees Remove employees while importing an updated CSV file of your location’s employees. Select the Remove Missing Records checkbox.
  Locations Visitor SMS notifications now have ‘Do Not Reply’ at the end of the message.
  Contractors Export your list of contractor organizations using filters.
August 2016 Locations New lone worker trigger, send overdue alerts.
  Locations Use photo capture to take a photo of someone who is signing in. This photo can also be included in the visitor notification email
  Locations The host’s photo now displays on your kiosk alongside the welcome greeting.
March 2016 Integrations Use the WhosOnLocation API to build integrations that leverage your visitor and staff data.
  Reporting Custom questionnaire report lists questionnaires that are active, inactive and archived by kiosk.
  Get started Click the favorite icon in the top right corner of a screen to create a shortcut.
  Visitors Send your pre-registered visitors email confirmation using WolPass.
November 2015 Employees
The qualifications management add-on helps you keep track of your employees’ and contractors’ qualifications.
September 2015 Emergency WolEvac is an evacuation management tool for mobile. Verify the safety of people on-site, record which zones are clear, view post-evacuation reports.
  Locations With the asset management add-on, you can create asset groups and types, enter assets and issue them out to employees or contractors.
  Contractors Record contractor insurance policies. Enter the details, group policies by type, and set up expiry notifications.
August 2015 Locations Returning visitors are now asked to confirm that they are visiting the same person as last time.
  Locations Turn off the sign in summary screen in your kiosk. Select Bypass Summary Screen in Questionnaire Manager.
July 2015 Badge passes & ID cards Badge pass updates – Create different badge passes for different people types; apply specific badge pass templates to different kiosks; name badge pass templates.
  Contractors Record tokens in contractor profiles.
March 2015 Locations Updated Location Manager screen.
February 2015 Locations Customize the instructions on a sign in/out kiosk. Choose if you’d like to make the message scroll across the screen.
  Reporting In reports, you can now select from three pre-set reporting periods: Past 12 months, past 30 days, past 7 days.
January 2015 Reporting Add custom filters to your reports.
December 2014 Locations Change the background image (KioskSlide) on a sign in/out kiosk.
August 2014 Locations If you’ve created visitor records for testing, you can now remove them.
  Locations Remove a location that you no longer need.
  Locations Set up multiple recipients to be notified when a visitor arrives on site but does not select a host.
  Sign in/out questions Visitors can now be issued with an ID card. Set this up in visitor basic questions.
  Locations Set up auto timeout for your kiosk.
  Employees Each employee now has a message inbox. You can choose what types of communication you would like to receive from WhosOnLocation.
July 2014 Locations Personalize your visitor arrival email signature.
  Employees New IT Support user role provides access rights to security, employee management, and Integration functions.
  Visitors Employees can update their frequent visitor list using a CSV template. They can also add or remove multiple visitors to a group.
  Locations Make host selection mandatory for visitors signing in.
  Reporting The People Presence report now shows which user or kiosk signed a visitor in. Select Signed in By in the View Columns menu.
  Locations Sign In/Out Managers can scan a visitor out without clicking the Sign Out button.
  Badge passes & ID cards A new smaller badge pass is now supported: 70mm x 54mm label from Dymo.
June 2014 Integrations SyncPortal is an integration designed to sync your employee information in WhosOnLocation with an external data source like your Active Directory.
May 2014 Locations Use an iPad for your sign in/out kiosk.
  Locations Manage car parking at your location using Questionnaire Manager.
November 2013 Employees Use the employee in and out board for iPad to manage employee attendance. Install the WolKiosk app to use this feature.
  Badge passes & ID cards Pre-print visitor passes before they arrive on-site.