Give an employee access to WolEvac

Learn how to add an employee as a WolEvac user, then send them their unique WolEvac code. You must have the Administrator role to grant WolEvac rights to an employee. 

To set up an employee as a WolEvac user: 

  1. Grant employee WolEvac access rights
  2. Send an employee with the Manager role type a WolEvac application link

Grant WolEvac rights

  1. Go to Locations, then select the location from the drop-down list.
  2. Select WolEvac.
  3. Click Add WolEvac User.

  4. Enter the name of the employee and select them. Choose any employee in your organization to be a WolEvac user for the specific location. They don't need to be based at that location.
  5. Set their user type:

    Manager – A WolEvac Manager can create and close WolEvac events. Send them a WolEvac code to activate this ability. They can save a shortcut to WolEvac on their phone to create events.

    Assistant – A WolEvac Assistant can only join events created by a Manager. They are automatically invited to join an event by text as soon as one is created. They do not need a WolEvac code and do not need to save a WolEvac shortcut to their phone.
  6. Click Add Employee.


Send WolEvac link and code

Send a user with the Manager user type a link to the WolEvac application. This will allow them to add the WolEvac web-app to their phone:

  1. Go to Locations, then select the location from the drop-down list.
  2. Select WolEvac.
  3. Select the checkbox next to their name.
  4. Select Send Code to Manager from the Run Action drop-down list.
  5. Select either email or text message from the drop-down list. We recommend sending via text message.
  6. Click Run Action.

Next step: The employee will be sent a link to the WolEvac web app and their unique access code. They need to add WolEvac to their phone.