Give an employee access to OnEvac

Learn how to add an employee as a OnEvac user, then send them their unique OnEvac code. You must have the Administrator role to grant OnEvac rights to an employee. 

To set up an employee as a OnEvac user: 

  1. Grant employee OnEvac access rights
  2. Send an employee with the Manager role type a OnEvac application link

Give employees access

  1. Go to Locations, then select the location from the drop-down list.
  2. Select OnEvac.
  3. Click Add OnEvac User.

  4. Enter the name of the employee and select them. Choose any employee in your organization to be a OnEvac user for the specific location. They don't need to be based at that location.
  5. Set their user type:

    Manager – A OnEvac Manager can create and close OnEvac events. Send them a OnEvac code to activate this ability. They can save a shortcut to OnEvac on their phone to create events.

    Assistant – A OnEvac Assistant can only join events created by a Manager. They are automatically invited to join an event by text as soon as one is created. They do not need a OnEvac code and do not need to save a OnEvac shortcut to their phone.
  6. Click Add Employee.


Send OnEvac link and code

Send a user with the Manager user type a link to the OnEvac application. This will allow them to add the OnEvac web app to their phone:

  1. Go to Locations, then select the location from the drop-down list.
  2. Select OnEvac.
  3. Select the checkbox next to their name.
  4. Select Send Code to Manager from the Run Action drop-down list.
  5. Select either email or text message from the drop-down list. We recommend sending via text message.
  6. Click Run Action.

Next step: The employee will be sent a link to the OnEvac web app and their unique access code. They need to add OnEvac to their phone.