Learn how to add an employee as a OnEvac user, then send them their unique OnEvac code. You must have the Administrator role to grant OnEvac rights to an employee.
To set up an employee as a OnEvac user:
- Grant employee OnEvac access rights
- Send an employee with the Manager role type a OnEvac application link
Give employees access
- Go to Locations, then select the location from the drop-down list.
- Select OnEvac.
- Click Add OnEvac User.
- Enter the name of the employee and select them. Choose any employee in your organization to be a OnEvac user for the specific location. They don't need to be based at that location.
- Set their user type:
Manager – A OnEvac Manager can create and close OnEvac events. Send them a OnEvac code to activate this ability. They can save a shortcut to OnEvac on their phone to create events.
Assistant – A OnEvac Assistant can only join events created by a Manager. They are automatically invited to join an event by text as soon as one is created. They do not need a OnEvac code and do not need to save a OnEvac shortcut to their phone. - Click Add Employee.
Send OnEvac link and code
Send a user with the Manager user type a link to the OnEvac application. This will allow them to add the OnEvac web app to their phone:
- Go to Locations, then select the location from the drop-down list.
- Select OnEvac.
- Select the checkbox next to their name.
- Select Send Code to Manager from the Run Action drop-down list.
- Select either email or text message from the drop-down list. We recommend sending via text message.
- Click Run Action.
