Add custom fields to your employee profiles

If you need to record information that is not covered by the default employee fields, add custom fields or tabs to your employee profiles. You must have the Administrator user role to add or edit custom fields.

You can customize the information stored in your employee profiles by adding new fields in your account settings. Choose from a range of field types, drag and drop fields to change the order, and add new tabs to group fields.

Before starting, custom fields must be enabled as an add-on for your account.

Add custom fields or tabs

To add custom fields for employees:

  1. Go to Tools > Account.
  2. Select Employee Custom Fields in the left-hand menu.
  3. Under Field Types, click on a field then drag and drop it into the tab. Repeat for each field you need.
  4. For each custom field, add a description in the Details field, then select the checkboxes if it is mandatory and/or unique. Click Save.
  5. Click on the lock to set employee permissions to read & edit, read only or hide.
  6. (Optional) Click Add Tab if you want to group the fields in separate tabs.
  7. (Optional) Enter a tab name, then click the checkmark.
  8. (Optional) Click on the icon to the left of the tab name to drag it into position.
  9. (Optional) Click and drag the required fields into the new tab.
  10. Click Save Changes.


Once you’ve added your fields and tabs, you can start working with these fields in your employee records.

If you're updating existing employees, make sure you add the fields before exporting your employee list. Then the new fields will display in your template, ready to be updated.

Click the lock and then the hide icon next to a field to hide it in your employee profiles. You can also delete the fields, however, this will also remove any data you have entered.