Introduction: WolScan

WolScan is an iOS app that enables you to scan, capture, and record a visitor’s photo ID. The information collected when a visitor’s ID is scanned is sent to WhosOnLocation to either sign in a new visitor or update an existing/pre-registered visitor’s profile.

How WolScan works

On a day to day basis the standard workflow for using WolScan with Sign In/Out Manager is:

  1. Visitor arrives on-site and lets the Sign In/Out Manager know who they are here to visit.
  2. Sign In/Out Manager scans the visitor’s ID using WolScan.
  3. Information is automatically saved in WhosOnLocation, then Sign In/Out Manager completes the visitor sign-in process.
  4. Visitor badge printed.
  5. The visitor’s host is notified and collects the visitor.

Supported ID types

WolScan captures a photo of the ID using the Generic ID Card setting.

To extract information from the ID and enter it into WhosOnLocation automatically, the photo ID must be a passport (any country) or a driver’s license from one of these supported countries: Australia, Canada, New Zealand, United Kingdom, and the United States of America.

If using a supported ID type, WolScan will extract the information and automatically enter it into WhosOnLocation. Otherwise, it will only capture and record a photo of the ID.

Billing

There is an additional cost to use WolScan. You're charged depending on the number of active devices set up to use WolScan at your location. 

You can manage the number of device licenses and register or deactivate devices at any time.  

Check the WhosOnLocation website to learn more about pricing. 

Benefits of WolScan

  • Reduced cost – No specialized equipment is required, you can use an existing iPhone or iPad. The device could be an employee’s existing phone, or a shared iPad kept at the reception area.
  • Portable – You can scan visitors’ IDs from anywhere and the information can be sent to any computer signed into the Sign In/Out Manager’s account, allowing for a single phone to be shared between the team.
  • Multi-Functional – Don’t limit yourself to using just one WhosOnLocation app on your iPhone. In addition to WolScan as the Sign In/Out Manager is normally positioned near the exits, we recommend using WolEvac as well. In an evacuation, the Sign In/Out Manager can use the iPhone they were using for WolScan to help verify the safety of everyone on-site with WolEvac.
  • Added Security – Ensure visitor's identity by capturing their photo ID and storing it within your WhosOnLocation account should you need to verify their identity at a later stage.
  • Increased Productivity – Quickly and accurately sign in new visitors by scanning their photo ID, instead of entering manually. Fast sign in for returning visitors by matching their photo ID held within WhosOnLocation to their visitor profile. Easily add photo ID to already signed in or pre-registered visitors by scanning and matching the photo ID details to their profile within WhosOnLocation.
  • Data Security – All visitor data, including captured images, is sent directly to the WhosOnLocation server your data is stored on. No data is processed by a third party.

WolScan set up

To use WolScan, you need to:

  1. Enable the integration within your WhosOnLocation account
  2. Configure the WolScan options within your WhosOnLocation account
  3. Download and install the WolScan app on an iPhone or iPad
  4. Link WolScan with Sign In/Out Manager, then start capturing visitor IDs.
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