Invite users to WolMobile

Learn how to invite employees and contractors to WolMobile. You need the Administrator user role to invite employees, and the Contractor Manager user role to invite contractors. 

Before you can invite employees and contractors you need to have:

If you have not configured any settings, you can still grant access to WolMobile. Without full configuration, they will be able to receive push notifications and general information about your locations.

If you have multiple locations in your account, you will need to configure WolMobile settings for each one to allow people to sign in/out.

Pre-invite email

You may like to send your employees and/or contractors an email before sending their invite to let them know what the app is and what's going to happen next.

Here is a template you can use as the base for your email and a PDF attachment:

Hi there

We’re implementing WolMobile - a mobile app from WhosOnLocation, who provide our people presence software.

WolMobile is a smartphone app that allows employees and contractors to sign in and out for work and receive important safety notifications, among other features. 

What happens next

You will receive a separate email from ‘WhosOnLocation’ containing your invitation and instructions for downloading the app. Please follow the steps to get started. 

Have questions? 

We’ve put together the attached guide to provide an overview of what WolMobile is, what it does, why it’s used, and what it means for you as an employee or contractor. 

If you have further questions, please don’t hesitate to get in touch. 

Many thanks

Attachment: WolMobile Employee Guide

Invite employees

To invite employees to use WolMobile:

  1. Go to Locations, then select the location from the drop-down list.
  2. Select Employees.

From the list you can invite employees individually or in bulk.

Inviting an individual employee

From the employee list:

  1. Click View next to their name.

    Employee-Profile-View.png
  2. Select WolMobile from the left-hand menu.
  3. Click Send WolMobile Activation.

    Employee-WolMobile.png
  4. Click either Send via Text Message or Send via Email.
You must send the WolMobile URL invite first. If the employee activates their WolMobile code first, it will not work.  

Inviting employees in bulk

From the employee list:

  1. Select employees using the checkbox on the right-side in line with their names. Use the # Records button to display more records on one page.
  2. Click the Run an Action dropdown menu.
  3. Select Activate WolMobile.
  4. Select either the Via Email or Via Text Message option.
  5. Click Run Action.

    Employee-WolMobile-Bulk.png

Inviting contractors

To invite contractors to use WolMobile:

  1. Go to Tools > Contractor Manager.
  2. Select Members from the left-hand menu.

You can then invite them individually or in bulk.

Invite an individual contractor

From the members list:

  1. Click View next to their name.

    Members-View.png
  2. Select WolMobile from the left-hand menu.
  3. Click Send WolMobile Activation.

    Member-WolMobile.png
  4. Click either Send via Text Message or Send via Email.
You must send the WolMobile URL invite first. If the employee activates their WolMobile code first it will not work.

Invite contractors in bulk

From the members list:

  1. Select members using the checkbox on the right-side in line with their names. Use the # Records button to display more records on one page.
  2. Click the Run an Action dropdown menu.
  3. Select Activate WolMobile.
  4. Select either the Via Email or Via Text Message option.
  5. Click Run Action.

    Member-WolMobile-Bulk.png

Invite message

The invite message is sent to an employee or contractor so they can use WolMobile.

Both the email and text message include their WolMobile code and a unique link. Clicking on the link will either take them to download the app or will load the app and automatically enter the code for them.

Email

Activation-email.png

SMS

File.jpg

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