Restrict access to your location with Brivo Personnel Control

Use Brivo Personnel Control to ensure that employees and service providers can only enter your location once they’ve completed a daily screening process. To add a trigger in WhosOnLocation, you’ll need the Administrator or Trigger Manager user role.

How it works

Brivo Personnel Control is a feature of Brivo Onair that suspends entry access until a user has gone through a screening process each day. Enable this feature in your Brivo OnAir account.

You can use custom questions in your WhosOnLocation sign in/out kiosk to ensure that employees and guests are screened each time they go through the sign in process. If they fail the screening process, they are denied access to the location.

This kiosk screening process connects with Brivo Personnel Control. By creating triggers in WhosOnLocation, you can manage a user’s access status in Brivo. Triggers are available for:

  • Employee sign in and out
  • Service provider sign in and out

When an employee or service provider successfully signs in to a WhosOnLocation kiosk or on WolMobile, their user access is restored in Brivo. They can access any buildings or entry points that they have access to in Brivo. Later when they sign out, their access status reverts to suspended.

If a user is unsuccessful in signing in to a kiosk, they'll receive a denied entry message, notifications will be sent to the relevant people, and the entry point will remain locked.

To set up the integration:

  1. Configure the settings in your Brivo Onair account
  2. Set up your custom questions for your WhosOnLocation sign in/out kiosk (if you haven’t already)
  3. Add the triggers in WhosOnLocation 

Configure Brivo Personnel Control in Brivo Onair

Before you start:

To enable Brivo Personnel Control:

  1. Log in to your Brivo OnAir account.
  2. Click on your name in the top right corner, then click Account Settings.
  3. Select Personnel Control.
  4. Select the Enable Personnel Control Configuration checkbox.
  5. Next to Checkpoint Devices, click Choose to select a door.
  6. Next to Excluded Groups, click Choose if you’d like a group of users to be excluded.

For more help on enabling this feature, watch Brivo's video on configuring Personnel Control

To disable the feature, clear the Enable Personnel Control Configuration checkbox.

Set up triggers in WhosOnLocation

  1. Go to Tools > Locations.
  2. Click View next to your location.
  3. Select Triggers from the left-hand menu.
  4. Click Create a New Trigger.
  5. Enter the trigger name, select Active as the status, then select the Trigger Event. In the example below, Employee Sign In is selected.

    Brivo-Trigger-Emp-Sign-Out-1.png
  6. Click Next.
  7. In the Trigger Actions tab, click Create a New Action.
  8. Select Brivo - Update Suspended status in Brivo.
  9. Select the Not Suspended as the Brivo user status.

    Brivo-Trigger-Emp-Sign-Out-2.png
  10. Click Save and Close.
  11. Click Create a New Trigger.
  12. Enter the trigger name, select Active as the status, then select the Trigger Event. In the example below, Employee Sign Out is selected.

    Brivo-Trigger-Emp-Sign-In-1.png
  13. Click Next.
  14. In the Trigger Actions tab, click Create a New Action.
  15. Select Brivo - Update Suspended status in Brivo.
  16. Select Suspended as the Brivo user status. 

    Brivo-Trigger-Emp-Sign-In-2.png
  17. Click Save and Close.

The next time an employee signs in or out using a kiosk or WolMobile, their user access status in Brivo will be automatically updated.

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