Introduction: WolPass

WolPass enables your employees to send pre-registered visitors an email confirmation. This includes date, time and location of the event, directions and a Google map of the address, parking tips, Wi-Fi availability and much more all in one convenient email. To improve the visitor experience, you can also add neighborhood tips to your WolPass template. 


Information included in a WolPass

Your WolPass Manager chooses the content for email confirmations for a specific location.

A basic WolPass can include:

  • Date and Time of Visit
  • Host Name
  • Host Contact Details
  • Location of Visit

A WolPass can also include additional information:

  • Address and Map of the location
  • On Arrival Instructions
  • Car Parking tips
  • Guest Wi-Fi Instructions
  • Evacuation Procedures
  • Neighborhood Tips like accommodation recommendations, airport details, local dining and coffee shops, taxi numbers
  • QR or Barcode - visitors can use this to scan in and out either via a mobile device or by printing off the WolPass.

On receipt of the WolPass, visitors can add the meeting event to their calendar, view meeting details, and any neighborhood tips.

Set up WolPass

To send WolPass email confirmations:

  1. Your Account Owner must enable the WolPass add-on in the account settings.
  2. Assign the WolPass Manager user role to the employee who will manage the WolPass settings.
  3. Activate WolPass for each of your locations. 
  4. Set up the WolPass email template

Once setup is complete, your employees can choose to send the email to the guest when completing a visitor pre-registration.

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