How it works
Sign In/Out Managers have access to a range of features, including signing people in, entering their information, editing their information, signing people out, and seeing a report of everyone who has been in your location. These all revolve around letting people in and out of the location.
There are also some additional actions that Sign In/Out Managers have access to which are not specifically for this core role, including pre-registering visitors, seeing an on-site summary, logging deliveries, and triggering a panic alarm.
You can access these features by clicking on the More Action button in the top right corner of the Sign In/Out Manager screen.
The on-site summary shows a quick overview of how many of each person type is currently signed into the location using WhosOnLocation and an overall number. It also shows how many visitors are still expected today (including those that have passed their expected time and not signed in).
Click View next to any of the person types to see a detailed look of those people signed in or expected and the information entered for them.
You can also generate an evacuation report of all or specific people as a PDF:
- Click Evacuation Reports.
- Select the person types you want to report on.
- Click View.
Along with anyone who is currently on-site, you can also include the employees who are currently off-site in the report.
If you ever feel that your safety or security is, or could be, compromised you can trigger a Panic Alarm from the More Actions menu. This will send out a request for assistance to the Panic Alarm Responders who are set up in the location settings.
Once your Panic Alarm event is over you, or any other Sign In/Out Manager, can de-activate the event from WhosOnLocation and those responders will be informed again.
Find out more about panic alarms.
When a delivery arrives at your location, you want to be able to notify the recipient as efficiently as possible, especially if it requires a signature. Using Deliveries, you can enter the recipient into WhosOnLocation, as well as the package type, and if it requires a signature, and they will be automatically notified that a delivery has arrived with that information.
This also logs the delivery in WhosOnLocation so you can see when a delivery arrived and the details of it. You can see the Deliveries Report if you have the Reports Manager user role.
Find out more about deliveries.
Sign In/Out Managers can pre-register visitors for any employee who is entered in WhosOnLocation for their location. This is particularly useful when visitors call the reception desk to arrange an appointment.
From the Pre-Register Visitor link in Sign In/Out Manager, they can set up visits for any employee and add frequent visitors from their own frequent visitor list.
Find out more about pre-registering visitors.
Connect to WolScan
WolScan is an iOS app enabling you to scan, capture, and store a visitor’s photo ID. The scan information is sent to WhosOnLocation to either sign in a new visitor or update an existing/pre-registered visitor’s profile.
Use the Connect to WolScan option to link the app to your WhosOnLocation profile so that when you scan a visitor’s ID, it sends the ID details to your computer. Click here for full instructions on how to link WolScan to your WhosOnLocation profile.
This option is only available when you've enabled the WolScan integration and activated the Scan and Capture option in Sign In/Out Questions.
Find out more about WolScan.