Add-ons are additional features in MRI OnLocation that help you manage your people presence. You don't have to enable these add-ons, and you should only turn on the add-ons you are going to use. Only having relevant add-ons turned on will ensure that your account is streamlined in its use.
To access Add-On Management:
- Go to Tools > Account.
- Select Add-on Management from the left-hand menu.
- Choose the add-ons you'd click to activate.
- Click Save.
Learn more about how to enable and manage your account add-ons.
A brief overview of each add-on is listed below:
- Asset management
- Certifications management
- Contractor management
- Custom fields
- Desks and spaces
- Employee scheduling
- Identity management
- Important notices
- Induction management
The asset management add-on gives you the ability to manage your assets, issue them to people, and report on who has an asset. Record when it is issued, the expected return date, and where the asset is stored.
You can create and categorize assets, issue them to employees, contractors, and visitors, enter a due back date and time, record when it's returned, and report on the issuing history.
Learn more about asset management.
Certifications Management is used to track the relevant certifications and qualifications of employees and contractors.
You can create a fully customizable list of certifications that may need to be held by people working in your organization. These may be job-specific or general certifications, and mandatory or optional. You can track, and report on, specific certifications and expiry dates.
Learn more about certifications management.
Manage your contractor organizations and members. Enter their contact information, insurance policies, induction courses, certifications, and any notes or documents.
Contractors can sign in and out of your locations. You can also give them access to your contractor portal to manage their own organization's information.
Learn more about contractor management.
The custom fields add-on lets you add new fields and tabs to your employee profiles and contractor organization and member profiles. Use these fields to record all of the information that’s relevant to your organization.
You can add a range of fields, including short and long text fields, dates, checkboxes, multiple select options, and addresses.
Learn more about custom fields.
The dashboards add-on allows you to create unique dashboard URLs configured to display real-time information about a location or multiple locations.
Display information on visitors and contractors currently on-site and employees on and off-site, and view a map of employees and contractors giving geolocation information through OnLocation Mobile. You can display information as an overview or show the details of people.
Learn more about dashboards.
Desks and spaces
Create spaces within location zones so employees can book a workspace. Add as many zones and spaces as you need, upload floor plans, and give the spaces custom names that fit your organization.
Used with employee scheduling, employees can book a desk or other space while confirming their schedule in OnLocation Mobile.
Desks and Spaces is a paid add-on, there is an additional cost to use this feature. The price is based on the size of your existing subscription.
Learn more about desks and spaces.
Set up scheduling so employees can use OnLocation Mobile to book when they'll be working on-site or remotely. They can book full, partial, or multiple days in advance.
If the Desks and Spaces add-on is enabled, they can book desks or other spaces while setting their schedule.
Learn more about employee scheduling.
Identity management allows you to create and manage tokens for employees and contractors. Tokens are any barcode, QR code, or RFID card assigned to a person and are used at a kiosk to speed up the sign in/out process. They are only available for employees and contractors.
You can also create and print your ID Cards using our templates.
Learn more about identity management.
The important notice add-on allows you to share critical notice. They can be used to acknowledge hazards before work commences or to notify of events during the day. We have two types of notices:
- Acknowledgment notices pop up during sign in or out and must be acknowledged by the audience. They are used to notify people of temporary hazards or one-off events like fire drills.
Instant messages allow you to send one-off notifications. These notifications have various uses, from informing those on-site of an emergency to reminding employees about company policies. They can be sent to employees, contractors, and visitors.
You can also report on acknowledgment notices to see who responded, when they responded, what they responded with, and any additional information.
Learn more about important notices.
Induction management is used to track the induction courses of employees and contractors that must be completed before they can work at your locations. Courses could contain health and safety information for the onsite or job safety, or be a general welcome to the company.
Create online induction courses to send to people or create induction courses that are completed offline and tracked through OnLocation.
Learn more about induction management.
The multi-language add-on gives your visitors, contractors, and/or employees the ability to change the language of your kiosk for easy sign-in in their preferred language. Your receptionists or security guards can also change the language used in the Sign In/Out Manager so they can sign in visitors in their preferred language.
Learn more about multi-language.
OnEvac is the add-on for evacuation management in OnLocation. The OnEvac add-on gives you access to the mobile-optimized web-based app used to manage your evacuations, OnEvac.
Using OnEvac gives you an interactive list of everyone who is currently on-site, which can be used to verify their safety. You can coordinate with multiple people through chat to manage the evacuation, who will all work from the same list, so no one is verified twice.
You can then report on your evacuation in-app and in the desktop application of OnLocation.
Learn more about OnEvac.
OnPass is an email sent to pre-registered visitors before their arrival. It can contain details about their visit, your organization, your location, tips about the neighborhood, and a QR code or barcode for fast sign in.
Each OnPass is location-specific so that they can be customized with the details for different locations. OnPasses can be set to send automatically when using the calendar invites integration.
Learn more about OnPass.
The triggers add-on is used for locations to send notifications, deny access on sign in, automatically sign people in and out, or display pop-up messages.
They can be set to activate on sign in, sign out, at a specific time, or after a specific amount of time. You can set rules so that they only fire for specific events. You can perform the above actions, including sending to different people depending on the person signing in or out.
Notifications can be created using placeholders to provide dynamic information depending on the person or the location.
Learn more about triggers.