Add-on features overview

Overview of the add-ons available for your account. You must have the Account Owner user role to access these settings.

Add-ons are additional features in WhosOnLocation that help you manage your people presence. You don't have to enable these add-ons, and you should only turn on the add-ons you are going to use. Only having relevant add-ons turned on will ensure that your account is streamlined in its use.

To access Add-On Management:

  1. Go to Tools > Account.
  2. Select Add-on Management from the left-hand menu.


Learn more about how to enable and manage your account add-ons.

A brief overview of each add-on is listed below:

Asset management

The asset management add-on gives you the ability to manage your assets, issue them to people, and report on who has an asset. Record when it is issued, the expected return date, and where the asset is stored.

You can create and categorize assets, issue them to employees, contractors, and visitors, enter a due back date and time, record when it's returned, and report on the issuing history.

Learn more about asset management.

Contractor management

Manage your contractor organizations and members. Enter their contact information, insurance policies, induction courses, qualifications, and any notes or documents.

Contractors can sign in and out of your locations. You can also give them access to your contractor portal to manage their own organization's information.

Learn more about contractor management.

Custom fields

The custom fields add-on lets you add new fields and tabs to your employee profiles and contractor organization and member profiles. Use these fields to record all of the information that’s relevant to your organization.

You can add a range of fields, including short and long text fields, dates, checkboxes, multiple select options, and addresses.

Learn more about custom fields.


The dashboards add-on allows you to create unique dashboard URLs configured to display real-time information about a location or multiple locations.

Display information on visitors and contractors currently on-site and employees on and off-site, and view a map of employees and contractors giving geolocation information through WolMobile. You can display information as an overview or show the details of people.

Learn more about dashboards.

Identity management

Identity management allows you to create and manage tokens for employees and contractors. Tokens are any barcode, QR code, or RFID card assigned to a person and are used at a kiosk to speed up the sign in/out process. They are only available for employees and contractors.

You can also create and print your ID Cards using our templates.

Learn more about identity management.

Important notices

The important notice add-on allows you to share critical notice. They can be used to acknowledge hazards before work commences or to notify of events during the day. We have two types of notices:

  • Acknowledgment notices pop up during sign in or out and must be acknowledged by the audience. They are used to notify people of temporary hazards or one-off events like fire drills.
  • Instant messages allow you to send one-off notifications. These notifications have various uses, from informing those on-site of an emergency to reminding employees about company policies. They can be sent to employees, contractors, and visitors.

You can also report on acknowledgment notices to see who responded, when they responded, what they responded with, and any additional information.

Learn more about important notices.

Induction management

Induction management is used to track the induction courses of employees and contractors that must be completed before they can work at your locations. Courses could contain health and safety information for the onsite or job safety, or be a general welcome to the company.

Create online induction courses to send to people or create induction courses that are completed offline and tracked through WhosOnLocation.

Learn more about induction management.


The multi-language add-on gives your visitors, contractors, and/or employees the ability to change the language of your kiosk for easy sign-in in their preferred language. Your receptionists or security guards can also change the language used in the Sign In/Out Manager so they can sign in visitors in their preferred language.

Learn more about multi-language.

Qualifications management

Qualifications Management is used to track the relevant qualifications of employees and contractors.

You can create a fully customizable list of qualifications that may need to be held by people working in your organization. These may be job-specific or general qualifications and mandatory or optional. You can track, and report on, specific qualifications and expiry dates.

Learn more about qualifications management.


The triggers add-on is used for locations to send notifications, deny access on sign in, automatically sign people in and out, or display pop-up messages.

They can be set to activate on sign in, sign out, at a specific time, or after a specific amount of time. You can set rules so that they only fire for specific events. You can perform the above actions, including sending to different people depending on the person signing in or out.

Notifications can be created using placeholders to provide dynamic information depending on the person or the location.

Learn more about triggers.


WolEvac is the add-on for evacuation management in WhosOnLocation. The WolEvac add-on gives you access to the mobile-optimized web-based app used to manage your evacuations, WolEvac.

Using WolEvac gives you an interactive list of everyone who is currently on-site, which can be used to verify their safety. You can coordinate with multiple people through chat to manage the evacuation, who will all work from the same list, so no one is verified twice.

You can then report on your evacuation in-app and in the desktop application of WhosOnLocation.

Learn more about WolEvac.


WolPass is an email sent to pre-registered visitors before their arrival. It can contain details about their visit, your organization, your location, tips about the neighborhood, and a QR code or barcode for fast sign in.

Each WolPass is location-specific so that they can be customized with the details for different locations. WolPasses can be set to send automatically when using the calendar invites integration.

Learn more about WolPass.