Ways to sign in to a location

There is a range of sign in/out options available with WhosOnLocation. Some options are only available to specific visitor types.

Sign in/out overview

There are 12 different options available for signing employees or guests in or out of your location. Some are self-service options, while others require the involvement of a staff member.

You can mix and match as many methods as you need, depending on the hardware you have available to you. All methods, except WolGuard, are included with the cost of your subscription.

Sign in/out options by visitor type

The following table outlines which options are available to each guest type.

  Visitors Employees Contractors Self-service
Sign in/out kiosk Y Y Y Y
Touchless kiosk Y Y Y Y
QR code poster Y Y Y Y
WolMobile N Y Y Y
Sign In/Out Manager Y Y Y N
Zones Y Y Y Y
Tokens N Y Y Y*
WolPass Y N N Y*
Brivo access control Y Y Y Y
Manual sign in N Y N Y
Automation settings Y Y Y Y
WolGuard N Y Y N

* A scanner must be connected to a sign in/out kiosk for this to be a self-service option.

Sign in/out options

Sign in/out kiosk

Employees, contractors, and visitors can sign in or out using a sign in/out kiosk.

The following features can be used with kiosks:

  • Print guest badge passes
  • Ask custom sign in/out questions
  • Photo capture
  • Attach a scanner for quick scan sign in with tokens or WolPass
  • Multi-language available

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Touchless kiosk

Employees, contractors, and visitors can sign in or out using a touchless kiosk.

A touchless kiosk has all the same functionality as a sign in/out kiosk, except it becomes touchless by displaying a QR code on the home screen.

Benefits include: 

  • Hygienic, touchless sign in
  • No app download required - the QR code opens in the browser of the guest’s smartphone
  • Print badge passes for visitors
  • Ask custom sign in/out questions
  • Photo capture
  • Available in multi-language

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QR code poster

Employees, contractors, and visitors can sign in or out using a touchless QR code poster.

When people arrive on-site, they scan the QR code with their smartphone, then complete the sign in process using their phone. 

Benefits include: 

  • No hardware or app required
  • Place at every entry and exit point in your facility
  • Great for inter-zone
  • Hygienic, touchless sign in
  • No app download required - the QR code opens in the browser of the guest’s smartphone
  • Ask custom sign in/out questions
  • Photo capture
  • Available in multi-language

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WolMobile

Employees and contractors can sign in using WolMobile.

Features include:

  • Add a geofence to enable auto sign in/out based on the smartphone’s location
  • Sign in for remote work
  • Receive instant messages and safety updates
  • Sign into zones
  • Geolocation tracking for hazardous work across large sites, or remote work
  • Send SOS alerts
  • View safety information for each location

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Sign In/Out Manager

Sign In/Out Manager is a tool used by the front-of-house staff to sign in employees, contractors, and visitors.

No kiosk is required for Sign In/Out Manager. It is run on a desktop computer through the web browser.

You can use Sign In/Out Manager to:

  • Print badge passes for guests
  • Ask custom sign in/out questions
  • Use multi-language
  • Attach a scanner to scan tokens or WolPasses

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Zones

Zones are used to track peoples' movement within your location. You cans set up zones that visitors must sign in to before entering. Employees, contractors, and visitors can sign in or out of zones.

Zones can be used with sign in/out kiosks, touchless kiosks, QR code posters, WolMobile, and WolGuard.

Benefits include: 

  • Use an inter-zone kiosk to sign everyone in and out of high hazard / secure areas
  • Receive alerts if someone has been signed into a zone for too long
  • Report on who was signed into zones and when

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Access tokens

Employees and contractors can sign in using tokens.

A token could be a barcode, QR code, or RFID string that's unique to a person. You could use a company-issued access car, a driver's license, or passport. 

Benefits include:

  • It's quick to sign in or out
  • Can be scanned either at a kiosk or with Sign In/Out Manager
  • Almost any existing card can be used as a token
  • Custom questions can still be asked if required

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WolPass

Pre-registered visitors can sign in using a WolPass that was emailed to them in advance of their visit.

The visitor can scan the QR code at a kiosk with a connected scanner, or the Sign In/Out Manager can scan the WolPass.

A WolPass can include visit details, such as host information, direction, where to park, and more.

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Brivo access control

Employees, contractors, and visitors can automatically sign in or out using Brivo access control.

Use triggers to deny access, for example if a contractor's insurance or induction has expired.

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Manual sign in or out

Employees who have permission to log into WhosOnLocation can manually sign in or out of a location. They can change their status to:

  • On-site
  • Working remotely
  • Off-site

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Automation settings

In your location settings, use the automation rules to automatically:

  • Sign in employees
  • Sign out employees, contractors, or visitors

You can use triggers for extra flexibility, such as setting sign in/out rules for different departments or specific people.

These settings are useful to ensure that any remaining guests are signed out once a facility closes.

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WolGuard

Employees and contractors can be signed in or out using WolGuard.

It's designed to be used by security guards, who need a portable sign-in option. It works with inter-zones and can be used offline. 

WolGuard is an Android app that runs on CipherLab RS31 and RS50 series devices.

There is an additional cost to use WolGuard, based on the number of users.

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